Conditions of Hire of the Black Diamond Gallery

These conditions must be read and understood, and the PCAC website gallery calendar checked with the coordinator, before submitting a gallery booking form.

1. Housekeeping

  • All facilities utilised, including the floor, are to be left in a clean and tidy condition and all rubbish disposed of, appropriately. If an evening function is to be held the premises must be cleaned that night or before the opening of the gallery the next day.
  • No portable cooking, refrigeration or electrical apparatus of any kind is to be brought into, or used in, or outside the building unless special permission is given.
  • No beverages or food are to be consumed or served in the gallery except during official openings and special functions consented to by the Board
  • Smoking is prohibited in the building and immediate surroundings at all times.

2. Security – at the close of each day of exhibition

  • Air conditioners, lights and any other electrical appliances must be switched off. (This does not include the electronic sign in the Gallery window or the EFTPOS Machine).
  • All doors must be securely locked.
  • The alarm system must be activated

3. Insurance

  • Persons hiring the Gallery must provide proof of their public liability insurance when booking the gallery (Certificate of Currency). This must be in the name of the person or company listed on the Gallery hire form.
  • The certificate of currency must state that the person/company named is covered for the activity named on the hire form eg. if gallery is to be used for an art exhibition, this must be stated on the certificate of currency.

4. Alcohol

  • If alcohol is to be served at the opening of an exhibition, or event, a current Liquor Licence is required and it must be displayed in the Gallery.
  • No alcohol is to be sold or consumed in, or adjacent the gallery except during official openings and special functions consented to by the Board.

5. The Exhibition

  • No decorations, posters or any other matter (including Blutack) may be fixed to painted surfaces in the Gallery or on the outside of the building.
  • Only the provided hanging system is to be used. Plinths are provided for the display of 3D art works.
  • The Board reserves the right to disallow or remove any exhibit(s) deemed as being inappropriate and/or offensive or which in any way may contravene the PCAC ideology.
  • The Gallery must be open and manned during the advertised times.
  • The hirer is responsible for the hanging of the exhibition, its publicity and the sitting of the Gallery, by responsible adults, and the catering of any opening,
  • PCAC would appreciate a copy of a catalogue or the hirer’s exhibition publicity, prior to the exhibition opening.

6. Fees

  • A non-refundable $50 deposit must be paid within the 7 days after the acceptance of the booking by the PCAC Board. The balance to be paid at least fourteen days prior to the booking date.
  • The gallery hire fee is $150 per week for PCAC members and $180 per week for an non-members unless otherwise negotiated with and accepted by the Board.
  • The gallery hire fee for a business is by negotiation with the PCAC Board.
  • Gallery hire fees may be subject to change in the future
  • Commission: 20% commission is payable to PCAC on all gallery sales.
  • A Sale of Art form (available in the gallery) must be completed for each sale, this includes cash sales.

7. At the end of the Exhibition/Event

  • Completed “Sale of Art” forms, including EFTPOS and cash sales must be passed onto the Gallery Coordinator at the end of the exhibition, during the final gallery inspection. Monies paid into PCACs bank account via the EFTPOS machine will be paid to the hirer, minus the 20% commission on all EFTPOS and cash sales, within 7 days of the end of the hire.
  • All items of art and other items/equipment brought in by the hirer must be removed from the gallery, before the final inspection.
  • If damage to the facilities has occurred during an event, the cost will be the responsibility of the hirer.

8. Safety

  • Immediately report any accident or incident, occurring in the gallery, to the Gallery Coordinator or phone 0435 981 070